- Anchor the grant
application in the
affected institution(s) - Preparation
meeting,
if required - Contact finance
support - Write
the grant
application - Support
letters, if
required - Portal
administrative
information - Create a budget
for the project - Approval of
final budget
Overview
- Anchor the grant application in the affected institution(s)
- Online registration form for project applications
- Preparation meeting, if required
- Contact finance support as soon as possible
- Write the grant application
- Obtain support letters, if required
- Portal administrative?information
- Create a budget for the project
- Obtain approval of the final budget
- Institutions' general guidelines
Anchor the application in the affected institution(s)
The PI must inform the affected institutions about the planned application by notifying the management listed below. Please remember to inform all involved institutions, e.g. UiO and OUS/Ahus if the proposed project will involve the resources from several institutions. Regarding project ownership, PIs with dual affiliation (OUS and UiO or Ahus and UiO) should follow the institutional guidelines described in "Agreement on Project Ownership" (Norwegian, pdf) and in "Agreement on Project Ownership between Ahus and UiO" (Norwegian, pdf).
 |  |  |
|---|---|---|
| Helsam: Head of department?and group leader | Head of department and group leader For application to EU or other international funding agencies it is obligatory to also contact the research support unit (email) | Head of department and head of division |
| IMB: Head of department and group leader | ||
| Klinmed: Head of division, head of division research, and?group leader | ||
| NCMBM:?Head of office and centre director |
Online registration form for project applications
Project applications that are not submitted through the designated online form, as well as other requests regarding new applications sent directly to the research administration or finance department, will not be processed until the registration form has been completed. This is necessary to ensure adequate administrative support for the application.
| Web form | Information |
|---|---|---|
| Helsam | Helsam registration form for project applications | The Section for Research Administration at Helsam will be responsible for handling all submissions. Please note that all project applications requiring budget preparation must be submitted through the web form. |
| Klinmed | Klinmed registration form for project applications | The applicant is responsible for ensuring that the application is endorse by the Head of Department/Division and that the budget is approved by the finance department at Klinmed.?It is not necessary to use the form for applications under 200 000 NOK. For these applications, please contact klinmed-ok@klinmed.uio.no |
?
Preparation meeting, if required
A preparation meeting is recommended for large projects, especially those that will involve the resources of OUS or Ahus and UiO. The objective is to minimize subsequent paperwork. Please contact the relevant support service below, and?a brief preparation meeting will be scheduled at your convenience.?
| | |
|---|---|---|
| Helsam: Research support | Research support unit (email) | Contact research support (email) |
| IMB: No preparation meeting required | ||
| Klinmed: UiO-MED external funding unit (email) | ||
| NCMBM: No preparation meeting required |
?
Contact finance support, create a budget for the project
The project budget must be calculated by the relevant support service below. We recommend that the PI alerts the budgeting service as soon as (s)he has decided to apply for a specific grant, and?no less than 2 weeks before the call deadline. Remember to include costs related to installation of new equipment e.g. cooling, exhaust, lighting, gas hook-up, radioactive shielding.?
| | |
|---|---|---|
| Helsam: ?Finance section? | Contact research support unit (email)?or financial advisor at the Division. | Contact research support (email) |
| IMB: Finance section (email)? | ||
| Klinmed: Contact your clinic's controller in the finance section (Norwegian) | ||
| NCMBM: Finance personnel in support section |
?
Write the grant application?
PI must ensure that the resources required for the project implementation are available.?Please ensure that the project time plan allows for obtaining the required approvals, if applicable. Please contact the relevant support service below for assistance with the grant application.
?
Obtain support letters, if required
Check if the call requires any support letters. Please contact the relevant?support service below if you require assistance in obtaining the support letters.
?
Portal administrative information
Insert administrative information in application portal
| Information | | | |
|---|---|---|---|
| Project Owner | University of Oslo | Oslo University Hospital | Akershus universitetssykehus HF |
| Legal address | Problemveien 7 0313 OSLO | Kirkeveien 166 (t?rnbygget) 0450 OSLO | Sykehusveien 25, L?renskog |
| Mail and delivery address | Use your local address | Use your local address | Akershus universitetssykehus HF, Postboks 1000, 1478 L?renskog |
| Organization number | 971 035 854 | 993 467 049 | 983 971 636 |
| MVA/VAT number | NO971 035 854MVA | No 993 467 049MVA | NO983 971?636MVA |
| Project administrator | Helsam: Head of administration IMB: Finance section manager Klinmed: Section Manager – Finance Section NCMBM:?Head of office | Camilla Lien Sandnes Acting Administrative Responsible Administrative Research Support Research Support Unit e-mail: grants@ous-hf.no Phone: + 47 930 82 976 DOB: 3rd June 1980 | Karin Vassbakk Head of research support DOB: 7th January 1967 More information about project administrator (Norwegian) |
| Participant identification code (PIC) | 99 997 5814 | 99 110 4000 | 96 56 72 346 |
| Federal entity identification number (EIN) | 44-4444444 | 98-120 6495 | Contact research support for information (email) |
| Federalwise assurance (FWA) | 000 00 6540 | 000 00 65 96 | |
| Unique Entity Identifier (UEI) | D2HNZH1A2KC8 | T56MFRK2AUJ5 | |
| Audit | Internal audit | Price Waterhouse Coopers | |
| Institution contacts, EU | Malin Johansen med-funding@medisin.uio.no EU-Office Eu-office@admin.uio.no | Camilla Lien Sandnes grants@ous-hf.no | |
| Institution contacts, Research Council of Norway | Helsam: Head of administration IMB: Head of institute?or postmottak@medisin.uio.no Klinmed: Head of administration NCMBM: Head of office | Camilla Lien Sandnes grants@ous-hf.no |
?
Obtain approval of the final budget
Before submission, the PI must obtain approval of the application budget as listed below. The PI must also send the submitted application for archiving.
| | |
|---|---|---|
| Helsam: Approval: Head of administration Submitted applications must be sent for archiving | Head of department and group leader For applications to EU or other international funding agencies it is obligatory to also contact the research support unit (email) ? | Head of department and Headof division The PI must archive application in Public 360. |
| IMB: Approval: Finance section Submitted applications must be sent for archiving (email) | ||
| Klinmed: Approval: Head of administration Submitted applications must be sent for archiving (email) | ||
| NCMBM: Approval: Centre director |
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Institutions' general guidelines
In addition to?the local procedures at MED, OUS and Ahus, all institutions have web resources with useful suggestions on finding project partners, writing a grant proposal, and running an externally funded project.